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Human Resources Generalist

Posted: 09/12/2022

BEMIDJI STATE UNIVERSITY (BSU) and NORTHWEST TECHNICAL COLLEGE (NTC) invite qualified applicants to join our Human Resources (HR) team as a Human Resources (HR) Generalist. The HR team serves both BSU and NTC, which are members of the Minnesota State system of colleges and universities. We are actively recruiting a dynamic Human Resources professional who can quickly detect workplace challenges as well as identify and drive appropriate resolutions. The HR Generalist will engage with all employees to ensure they are safe, welcome, and validated in the workplace through a diversity, equity, and inclusion lens. This is a challenging yet rewarding role that impacts hundreds of employees in their daily activities and broader personal and career goals!
 
The Human Resources team leads the campus communities to achieve workplace excellence by providing services that improve and support BSU and NTC employees. Services include benefits administration, recruiting, training and employee assessment. More than six hundred talented faculty, staff, and over eight hundred student employees with a wide variety of skills and backgrounds, support university and technical college operations every day. The staff enjoy excellent benefits, a team environment, and challenging careers. As affirmative action/equal opportunity institutions, we are committed to supporting the continued growth of our diverse community.
 
The HR Generalist performs professional human resources duties and assists the Campus Human Resources Officer in all phases of human resources programs at BSU and NTC, specifically focused on recruitment and selection processes, working with personnel policies, laws, and collective bargaining agreements, and maintaining personnel records and data. 
 
This position is considered confidential as defined by M.S. 179A.03 since it has access to and utilizes information pertaining to labor relations, provides assistance and information for use in the development of a strike plan, and will research/compile recruitment strategies and procedures for classes under review in collective bargaining negotiations.

Responsibilities of the HR Generalist include:

  • Recruitment and Selection (40%)
    • Manage the recruitment and selection process for positions so that faculty, staff, and administrators are hired and interruptions to BSU/NTC operations are minimized. Results are: 1) staffing needs are analyzed; 2) contractual provisions and all procedures and policies are followed; 3) supervisors are assisted throughout the recruitment and selection processes, including (but not limited to) the formation of the Search Advisory Committees (SAC),  assistance in drafting position descriptions, job postings, marketing advice and placement; assistance in drafting interview questions, selection criteria,  and reference checking;  4)  all related personnel/payroll transactions are processed correctly and associated problems are resolved; and 5) H1B and J1 visas are properly managed, private and confidential information is secure and protected.
  • HR Generalist (30%)
    • Advises and explains personnel policies, laws, and collective bargaining agreements to agency staff so that the Agency's personnel actions are in compliance. Records and maintains agency personnel data so that information is readily available. Generates official internal documents such as appointment letters. Track and maintain employee training records in adherence with OSHA regulations. Maintain physical and digital files for employees’ personnel records and actions including probationary periods, midpoint and annual evaluations, and faculty credentials. Maintain accurate seniority rosters. Verifications of employment.
  • Labor Relations (10%)
    • Assist the Campus Human Resources Officer, supervisors, administrators, and staff in solving complex human resource issues related to contract interpretation for all collective contracts and plans.  Serves as a liaison to the Minnesota State system office labor relations’ staff to ensure compliance with employment law and collective bargaining agreements. Results are:  Proper interpretation and administration of collective bargaining agreements/plans; timely responses to information requests.
  • HR Information Systems (HRIS) Transactions & Data Entry (10%)
    • Prioritizes, enters, monitors, modifies all phases of HR data entry and reconciliation for a broad range of complex transactions including faculty assignments (IFO and MSCF), pay, benefits, leave accounting and retirement. Provides technical support to the Human Resources Department and other supervisors and employees.  Ensures records are accurately maintained and compliant with established policies, regulations, laws, and bargaining unit guidelines for 10 bargaining units and personnel plans. Independently researches, resolves, and responds verbally and/or in writing to inquiries from employees, supervisors, or bargaining unit leadership on policy-related, process-related, or procedural matters.
  • Other Projects/Duties as Assigned (10%)
    • Complete all special projects and assignments from Campus Human Resources Officer/management/System Office to provide and improve the efficiency of the Human Resources office. Employee has access to documents/data containing labor relations information as defined by M.S. 13.37. Employee may serve as resource to management team for labor relations information, as defined in M.S. 13.37, used in collective bargaining.
Minimum qualifications for this position include:
  • Bachelor’s Degree in HR, Business, or a related field and one (1) year of related experience or two (2) years of para-professional experience performing HR work or an equivalent combination of education and experience.
  • Ability sufficient to analyze problems, recommend solutions using precedents, collective bargaining agreements, and personnel laws and rules.
  • Ability sufficient to understand and effectively carry out oral and written instructions.
  • Ability to work independently to meet deadlines.
  • Ability sufficient to establish and maintain effective working relationships with employees, operating agencies, and the public in a confidential work environment.
  • Analytical skills sufficient to audit data and identify and correct errors.
  • Demonstrated problem-solving ability (ability to recognize errors, identify causes, identify & evaluate alternatives, and choose the most effective action/solution).
  • A demonstrated commitment to the principles of diversity, equity, inclusion, and anti-racism.
Preferred qualifications include:
  • Experience in recruitment, onboarding, employee training programs, benefits administration, retirement programs, employee engagement and recognition programs, and organizational structure and succession planning.
  • Demonstrated ongoing professional HR development.
  • Knowledge of the State and/or Minnesota State policies, procedures, collective bargaining agreements and plans.
  • Knowledge and understanding of the State's payroll system (SEMA4) and the Minnesota State payroll system (SCUPPS).
  • Project Management experience.
For more details:  http://mn.gov/mmb/careers/
 
If you have any questions, please contact Melanie Pakonen at melanie.pakonen@bemidjistate.edu